Junior HR administrative assistant (M/F) at Sofitex, Sàrl

Posted 1 week ago


For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Human Resources Administrative Assistant (Junior) M/F

Main Responsibilities

Under the guidance of more experienced colleagues at first, but with increasing autonomy you will provide high-level independent operational and administrative assistance in order to support the Unit's deliverables and processes. This includes but is not exclusive to

• Execute support tasks during the recruitment cycle

• Administer job publications in various platforms (PeopleSoft, LinkedIn, EPSO)

• Act as first point of contact for internal and external clients and counterparts and provide information, as appropriate;

• Prepare correspondence, employment contracts etc.;

• Manage reimbursement related expenses;

• Actively support both the on-boarding and off-boarding processes;

• Ensure timely archiving (both physical and electronic) for the Unit.

Data Administration & Monitoring

Maintain databases (e.g., PeopleSoft), ensuring timely and accurate input;

Maintain employees' records ensuring correctness of data;

Support other assigned functions and participate in ad hoc projects as and when needed.


• Certified secondary-level education. Certificate/Diploma of complementary studies (1 year or more) (e.g. secretarial studies, human resources, etc.) would be an advantage;

• Any – or combination – of the following would be consider an advantage (listed in order or priority):

o Experience with PeopleSoft (or other similar HR related data management tool);

o Initial professional experience in HR;

o Knowledge of the standard office tools (Word, Excel, PowerPoint,

o Business Objects user)

• Excellent knowledge of English both oral and in writing is required. Knowledge of another EU language would be an advantage.

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 2900€ and 3300€ gross per month, depending on experience.